An overview of the features in the Be-Efficient WMS

Item and Location information

The information applications are the most common, yet frequently used applications in our software package. Using the various tabs, you can view the details of an item, its default location and all the warehouse locations where this item is stored.

In addition, there are tabs for open sales orders and the history of movements made for this item in the last quarter.

These applications can be used by all staff, and can also be opened from any other application. Click on an item, and the information application will open.

This application is out-of-the-box and is within the license

Stock transfer

Stock transfer, sometimes referred to as spontaneous stock transfer, is a function that allows one or more units of an item to be moved from one location to another.

The transfer can take place within a warehouse, but also from one warehouse to another.

This application is out-of-the-box and is within the license

Location transfer

A location transfer is a specific type of stock transfer, where all items located at one location are moved to another location.

This application is mainly used by reach truck drivers when space needs to be created in the warehouse. They do this by consolidating pallets or by moving stock from one pallet to another.

The application is also used for incidental storing of stock, when pallets that have been assembled in the receiving warehouse need to be moved to empty pallet spaces in the sales or production warehouse.

This application is out-of-the-box and is within the license

Replenishment

Most warehouses have two types of locations.
On the top shelves, bulk is stored, often in the original containers or pallets as they were received in.
The lower shelves are used by pickers to retrieve the products or items to satisfy the sales order.

If your warehouse has both BULK as well as PICK locations, the replenishment application can be used to give stock transfer advice with which your PICK locations are provided with stock from the BULK area.
Reach truck drivers will use this application to keep the PICK locations filled.
The application distinguishes between normal and urgent requests. When the PICK location is empty and a sales order is waiting for this item, the stock transfer request will pop up in the list of “urgent requests”. If the stock level in a PICK location just drops below a configurable threshold, the request pops up in the list of “normal requests”.

To configure this application according to your business rules we usually need one or two days for configuration, after configuration, this application is within the license

Counting

The reason you count stock is to keep the warehouse accurate.

The inventory accuracy indicates how closely inventory records in the ERP match the physical inventory.
Keeping it as high as possible prevents:

• accepting an order due to inventory levels that are physically not there
• denying an order due to an insufficient stock level in the ERP where the stock is physically available

If you count your stock once a year (wall-to-wall modus) or multiple times a year (cycle count modus), you can be assisted by our counting application.
In the actual counting, multiple strategies are supported among which are single blind counting and double blind counting.
In the wall-to-wall modus, your staff is supported by visualized graphs representing the progress in the counting process.

This application is out-of-the-box and is within the license

Goods receipts

The goods receipts application will assist the receipt department in handling and managing the incoming shipments.
The application follows the rule that nothing is received without a matching purchase order.

Depending on the modus, it will show concept incoming shipments or it shows the list of open purchase orders from which different lines can be selected to match the incoming goods.

Goods receipts must be received on a single location. They will be checked for quality and completeness in the stock sorting application.

Scan sequence Goods receipt:

• Select the concept receipt or purchase order
• In case a purchase order is selected, mark one or more lines
• Scan the location where the goods are physically received

This application is out-of-the-box and is within the license

Goods sorting

Stock received by the goods receipt application must be checked on quality and completeness.
The stock sorting application can assist you with this task.

The application starts by scanning the location at which a shipment has been received.
The contents of the shipment are shown on screen, with indications if the stock must be stored in BULK, PICK or if extra handling for the item (relabeling, repacking) is necessary.
If a sales order is waiting on stock then the line is marked to be handled with priority.

The advice can be ignored. Stock may always be placed in BULK but if a sales order is waiting on it, the item will pop up in the replenishment application as soon as the stock is stored in the BULK location.

Scan and handling sequence Goods sorting (after the location is selected):

• Scan the item to be sorted
• Scan or enter the quantity
• Place the item(s) on the correct pallet
• Scan the new pallet to create the stock transfer

If the pallet is empty, but there are still rows to process, then too little is received and the purchasing department can be informed of the missing stock.
If the screen is empty and the pallet is not, too much is received and again the purchasing department can be informed.

To configure this application according to your business rules we usually need one or two days for configuration, after configuration, this application is within the license.

Stock storing

If pallets in the receiving area are checked as ready for storing, a reachtruck driver gets a message that pallets may be placed in sales or production warehouse(s).
He can pick up the pallets and drive to the BULK area. The application will instruct him to place the goods in a BULK location as close as possible to the picking location of the items on the pallet.

The application will avoid unnecessary movements. In case items on the pallets are subject to replenishment, the application will indicate which and how many of the items on the pallet should first be stored in the picking area before the rest of the pallet can be stored in BULK.

Scan sequence Goods storing:

• Scan the location in the receiving area
• Follow the replenishment advice (if any)
• Scan the new location

This application is out-of-the-box and is within the license

Production planner

Take control of your production schedule with a clear, visual overview of all planned orders. Our app lets you see every step laid out on an interactive timeline, so you can easily drag and drop tasks to adjust priorities, balance workloads, and adapt to changes on the fly. Built-in resource clash detection highlights conflicts before they become bottlenecks, giving you the insight to resolve issues proactively. With a simple, intuitive interface, you’ll keep your production running smoothly, maximize efficiency, and stay ahead of disruptions.

Production material issue

Streamline your shop floor operations with our production guidance app. For every step in the process, it clearly shows which materials are required, ensuring nothing is missed and reducing costly errors. When detailed instructions are available, the app automatically provides a configured PDF with step-by-step guidance—so your team always knows exactly what to do, when to do it, and how to do it. With everything centralized in one easy-to-use interface, you’ll boost efficiency, improve quality, and keep production moving smoothly.

Production confirmation

Streamline your production tracking with the production confirmation. Easily issue goods receipts for completed production, directly updating inventory and keeping your records precise. The app also lets you print confirmation documents directly, providing a clear, professional record of each production run. With an intuitive interface and real-time updates, the Production Confirmation App ensures smooth operations, reduces errors, and keeps your production process fully documented and under control.

Address validation

Ensure every shipment reaches the right destination with our address validation app. By automatically checking and verifying addresses before orders go out, it prevents costly delivery errors and reduces returns. When issues are detected, they appear in a clear, user-friendly interface where you can quickly review and correct them—no more chasing down failed shipments after the fact. With real-time validation and an intuitive dashboard, you’ll ship with confidence, save time, and keep your customers happy.

Picklist generator

Picklists can be created in the ERP from one or more sales orders. However, if your company creates hundreds of picklists a day, we have a picklist creation tool in our suite that can assist you in making picklists according to your own business rules.
Various strategies are supported like oldest order first, optimizing to maximize sales, large orders first, etc.
This tool is not intended to be used on small hand-held devices but must be run on a desktop of the employee responsible for the picklist process.

The tool works in two steps.
First, the picklist candidates are shown on the screen.
Next, the picklist creator can select the picklists he wants to create and start the creation process.

The picklist creator can run in manual or in automatic mode in which every few minutes the order pool is scanned for picklists to create.

We will need an intake to assess your business rules. We will make an offer after the intake.
Also, a short training is recommended for the staff that is going to operate this tool.

Picking

As soon as a picklist is created, pickers must pick it up and take the items from the warehouse. The picking application assists pickers in making their picking rounds.
Picklists can be processed, one picklist at a time, but they can also be combined.
In the combined modus, the picklist application will give indications that an item for the first picklist must be placed in box A, an item for the second picklist in box B, etc.
The application is prepared to communicate with picking carts that have light indicators on or before the bins. If an item must be put in bin B, the light before bin B will flash. If the picking action is committed, the light will go out and the next picking transaction can start.

Scan sequence order picking:

• Scan/confirm the location to pick from
• Scan/confirm the item to be picked
• If it is a batch or serial number item, confirm or enter the batch or serial number
• Scan/confirm the quantity to be picked
• Finish the transaction by confirming the “PICKED” button on the picking device.

This application is out-of-the-box and is within the license

Delivery

The delivery application creates deliveries based on the picklists. This application is used best on a big screen.
Before the goods are put into the box, using the delivery application, quality, and quantity can be checked again to ensure that the customer receives the package he is waiting for.
If the picklist has been picked using the picking application, one can assume that the quantity is correct. If the picking application has not been used, but instead the goods are collected based on a printed picklist, the delivery application automatically asks for a quantity check.
On finishing the delivery, it is possible to submit the delivery to a postal provider and print the postal label. We have various connections with postal providers like DHL, GLS, DPD, and others.
The packaging slip (delivery note) will be printed at the moment the delivery has been marked complete. Also, other documents like a CMR or overviews of the contents per box or pallet can be printed.

Out-of-the-box, the delivery application has quality and quantity control, but no printing and no postal provider connections. Customization of the application to match the needs defined in your business rules is possible.
We will do an intake to assess the number of functional extensions (connection to transport companies, printing documents, etc.).
Average customization will take around 2 days.

Delivery confirmation

Simplify and secure your deliveries with our delivery confirmation app. At the warehouse, a unique QR code is generated for each shipment. When the recipient scans it with their phone, they are taken to a streamlined interface that prompts them to sign for the delivery instantly. This process provides real-time confirmation, reduces paperwork, and ensures accountability for every shipment. Fast, digital, and reliable, it makes receiving goods as simple as a scan and a signature.

Analytics

Out of the box, you will get a dashboard with a couple of warehouse indicators showing the number of open picklists, the number of sales orders to be delivered today, the number of deliveries made today, the number of deliveries this year compared to the previous year and the number of stock transfers and replenishment actions per reachtruck driver.

If these graphs are not enough, a KPI designer is present with which you can make your own graphs, representing your KPIs or business rules.

This application is out-of-the-box and is within the license.
However, creating graphs might be difficult if you are missing basic SQL knowledge. We can create a basic dashboard with your KPIs in one or two days.

Task manager

Keep your scheduled tasks under control with our intuitive cronjob management app. Instead of juggling scripts in the dark, you get a clear, real-time overview of all your jobs—complete with progress tracking, detailed log messages, and instant visibility into what’s running and what’s not. Need flexibility? You can script your own tasks directly in the app and monitor them just as easily. Whether you’re managing a few automated processes or a complex schedule of jobs, our app turns cron into a transparent, reliable, and easy-to-use system.

Reporter

Tired of running the same reports manually? Our app automates your data workflow by letting you define custom queries and schedule them with flexible cron-based rules. At each scheduled run, the app executes your queries, compiles the results into a neatly formatted Excel sheet, and delivers it straight to your inbox—no clicks required. Whether it’s daily sales reports, weekly performance dashboards, or monthly compliance checks, you’ll always have the insights you need, exactly when you need them. Stay focused on decisions, not data prep.

REST API builder

Give your customers a powerful way to push orders directly into their systems—fast, secure, and fully automated. With our custom REST API builder, you can design endpoints that fit your workflows, control exactly who gets access, and automatically provide a Swagger UI so your customers can test and integrate with ease. No more manual uploads or clunky processes—your customers get a smooth, real-time order pipeline, while you maintain full visibility and control. It’s the simplest way to modernize order handling and strengthen long-term customer relationships.

This tool is separately priced. Ask us for a quotation.

Configure the application

There are various ways to configure the application.
The most important one is of course the connection to your ERP.
But in the configuration pages, you also find various settings to configure the rights your users have in the application. Some users may only pick, and other users may only receive goods.
With our user configuration page, you can exactly define which user may do what.